Mayne Island Conservancy Society

AGM' From Years Past

Richard Iredale and his Dancers - May Day 2009Richard Iredale's Morris Dancers at May Day, 2009
Photo credit:Tom Hobley

How We Governed Ourselves

This page is dedicated to information about the Governance of the Society, its Constitution & Bylaws as amended from time to time, annual housekeeping formalities such as reports from Officers and elections to the Board of Directors. We are also delighted to document project progress reports by staff and presentations by guests. Entries appear in ascending date order. This archive is searchable but at this time results are not confined to this page but cover the whole Conservancy site as well as cached instances of our pages.


The Conservancy’s AGM was held at 2 pm in the Agricultural Hall on March 28th. Members present heard reports on the many Conservancy activities in 2014 (see below) and our plans for 2015 from. The financial position of the Society was reviewed and the accounts as prepared by Tompkins, Wozny & Miller, Chartered Accountants were presented, together with a budget for 2015. Changes were made to MICS’ Constitution and Bylaws to meet the requirements of the Provincial Societies Registry and Board elections were held.

Constitution & By-laws Amended

“That the Mayne Island Conservancy Society amend Paragraphs 5 and 6 of its Constitution to read: “5. In the event of dissolution of the Society, the assets of the Society remaining after the satisfaction of its debts and liabilities shall be given or transferred to such organization or organizations promoting the same or similar purposes of this Society as may be determined by the members of the Society at the time of dissolution; provided that such organization is a registered charity recognised by the Department of National Revenue, Taxation, as qualified as such under the provisions of the Income Tax Act of Canada from time to time in effect; and in conformity with the requirements of section 501(c) (3) of the Internal Revenue Code of 1954 of the United States of America, or such provisions now in effect or subsequently amended. “6. Paragraphs 3, 4, 5 and 6 of the Constitution are unalterable.”
“Further, that the Mayne Island Conservancy Society amend its bylaws to include the following additional part:
“Part 8 – Disposal of Interest in Land

“46) Where in the opinion of the Board it is in the best interest of the Society to sell or transfer land, the proposed sale shall require a special resolution adopted by a General Meeting of the Society and, in the notice given to members, it shall describe the lands to be sold or transferred, both by legal description and general description, and shall give its reasons for recommending that such land be sold or transferred.

“47) Without limiting the foregoing paragraph, it shall be borne in mind by the Board of Directors and membership that Society land under use in accordance with the principles and objectives of the Constitution and under lease or land contracts, should not be sold and that, in general, Society land shall not be sold except under extraordinary circumstances and conditions.

“48) Where the Society holds one or more interests in land that are certified as ecological gifts under the Canadian Ecological Gifts Program, the Society, consistent with the constitution,

  1. may dispose of such interests in land only to eligible Ecological Gifts Program recipients that are also qualified donees as defined by the Income Tax Act at the time of gift; and
  2. shall endeavour to dispose of all ecological gifts to eligible Ecological Gifts Program recipients that are also qualified donees as defined by the Income Tax Act at the time of disposition in the event the directors determine that a winding up or dissolution of the Society is imminent.”

“And further, that all subsequent Parts and Sections following this amendment be renumbered accordingly.”

Board of Directors

Photo of Executive Committee for 2015-6 minus 1

Bill Warning, Malcolm Inglis, Helen O'Brian, Harold Kasinsky, Deb Foote, Maggi Cheetham and Mike Nadeau, all of whom had reached their end of term as directors of the society and who were willing to stand again, were acclaimed. Irene Barrett, whose term was also over, was not able to stand due to her many other commitments to Mayne Island and was duly thanked for her service on the MICS Board. Ann Johnson and Alan Ryder are at the midpoint of their respective terms of two years. There were no nominations from the floor.

At a subsequent Board meeting the Executive Committee was chosen and five sixths of them, resplendent in their newly acquired Festival Active Pass tee-shirts, are pictured at the right - Maggi Cheetham aimed the camera & pushed the button.

Executive Director's Report for 2014-15

Michael Dunn, Executive Director, reported on administrative matters including the diificulties encountered making acceptable changes to the constitution & bylaws (see above for the consequent outcome!) Among other topics covered were Project Funding, Partnerships, Staffing and Board Relations. For the full text of the report, click here.

2014 Project Report

Rob Underhill, the Conservancy's Biologist reported on all the continuing projects that we have been involved with during 2014. For an overview of the topics discussed, click here.


The Mayne Island Conservancy Society forsees the possibility of the acquisition of, or the placing of covenants upon, land on Mayne Island in the public interest (2 c. in the purposes of the Society) with a deqree of serious intent that was not present when the organization was launched. As befits a maturing organization it is now necessary to add some clauses to Section 2. of Form 3 under the British Columbia Society Act with the detail in Section 6. amended accordingly. At the same time we are taking advantage of the opportunity to expand our purposes explicily layed out in section 2.a to include elements that have become part of our ongoing projects and programs

The additional clauses (d through g) & the amendment to Section 6. below are listed in boldface:

  1. The purposes of the Society are:
    1. To educate and increase the public’s understanding of the importance of the environmental, ecological and recreational values of the Mayne Island terrestrial and marine ecosystems by offering seminars, workshops, ecological tours and other educational programs to the public.
    2. To provide expert advice to government bodies on these eco-systems of Mayne Island.
    3. To organize and participate in projects designed to encourage community participation in conservation of property by land purchase, covenant, lease, stewardship, contract or other instrument.
    4. To undertake inventory, research and restoration projects related to eco-systems on Mayne Island.
    5. To hold and/or administer, through conservation covenants or other legal means, the establishment, protection and management of ecologically significant areas of Mayne Island.
    6. To raise money, acquire funds, accept gifts or other assistance, and own, by purchase, donation, covenant or otherwise, land or personal property and manage such property or exchange, rent, lease, transfer or sell that property to further the purposes of the Society.
    7. To undertake anything incidental and necessary to promote and attain the Society’s purposes.
  2. The operations of the Society shall be carried on primarily in the Province of British Columbia.
  3. The purposes of the Society shall be carried on without purpose of gain for its members and any profits or other accretions to the Society shall be used for promoting its purposes.
    1. In the event of dissolution of the Society, the assets of the Society remaining after the satisfaction of its debts and liabilities shall be given or transferred to such organization or organizations promoting the same or similar purposes of this Society as may be determined by the members of the Society at the time of dissolution; provided that such organization is a registered charity recognised by the Department of National Revenue, Taxation, as qualified as such under the provisions of the Income Tax Act of Canada from time to time in effect; and in conformity with the requirements of section 501(c) (3) of the Internal Revenue Code of 1954 of the United States of America, or such provisions now in effect or subsequently amended; or
    2. In the case of ecological gifts, shall be given or transferred to one or more eligible Ecological Gifts Program recipients, before or separate from any payment of the organization’s debts.
  4. Paragraphs 3, 4, 5.a., 5.b. and 6 of the Constitution are unalterable.


All the Directors of the Society but two are in the middle of their terms. Both Ann Johnston and Alan Ryder are prepared to offer themselves for a further two year term, however nominations may also be accepted from the floor.

Other Agenda Items

Also on the agenda:

  • Treasurer's Report - Results for the Year Ended Dec 31st 2013 and the presentation of a budget for calendar 2014
  • Executive Director's Report and a project review and prospects for 2014

Decisions, Decisions...& a Report

This is what was said & done at the 2014 AGM

  • The resolution to amend the constitution per the above, proposed by Vice President Malcolm Inglis, was carried
  • Both Ann Johnston & Alan Ryder were re-elected as Directors for a further two year term
  • The President, Bill Warning and the Executive Director, Michael Dunn presented their annual reports
  • The Financial Statements and a Review Engagement Report from Tompkins, Wozny, Miller & Co., Chartered Accountants, and a Budget for 2014 were presented and received
  • Rob Underhill, Senior Biologist, reported on the Community Conservation Action Project (see below *) and, on behalf of Leanna Boyer, our Shoreline Care Project
  • Jacquie Burrows CGA was thanked for conducting the Financial Review Engagement Report to the members on behalf of Dale, Matheson, Hilton & LaBonte for the previous 10 years without cost to the Society
* Scroll through the slides Rob presented with his project report here

AGM 2013

Financial Reporting

While the financial statements for the year ending December 31, 2012, as examined by Dale Matheson Carr-Hilton Labonte will be presented at the meeting, a short article based on interim results, appeared in the March issue of the Mayneliner to inform the community about how the Conservancy's activities contribute to the local and regional economy. An edited version is reproduced here complete with explanatory pie charts. Additional charts and graphs highlighting other aspects of the Society's performance will be prepared and shown at the AGM in order to add a visual element to our reporting.

2012 was a very active year for the Mayne Island Conservancy on the water and on land. Our Shoreline Care and Community Stewardship projects are big tasks, and have depended for a large part on support from the corporate world, from government and from independent charitable foundations (the Victoria Foundation, VanCity’s EnviroFund, and Environment Canada’s EcoAction fund.)

Most of these funds have been spent right here on Mayne Island: paying staff, buying project supplies, running education programs. Close to $140,000 has been disbursed in this way over the last two years – representing “new” money circulating in this community.

Our grant applications include carefully conceived budgets, detailed schedules of activities and anticipated outcomes in terms of environmental and community benefits. A significant portion of these applications covers how MICS will make its own contribution to these projects under the headings of cash, resources and in-kind donations of time from volunteers or gifts of materials. Chasing after large amounts of money to further our work on Mayne Island is a continuing process and would not be possible without the support of many individuals here and elsewhere.

The Society may appear to be well funded for 2013, but the support of volunteers and donors is essential to the execution of our projects. We have three, sometimes more, employees and various volunteers to co-ordinate, large amounts of data to record and analyze, as well as field tools and supplies to store. We can’t operate off the corner of a Director’s dining room table any more! So we now rent premises and own computers, network infrastructure and software and pay for internet and phone connections. Granting agencies usually don’t cover administrative costs. We’re doing this because we count (humbly and appreciatively!) on the generosity of our donors, most of whom live on Mayne or visit the island regularly. But this does put us in a very vulnerable position.

We source locally as a first priority and then go elsewhere, but still in the region. The specialized weatherproof signage for Henderson Hill and Plumper Pass Park was the first time we’ve gone further than that. Our employees have been full time or part-time residents of the island and last year’s Shoreline Care and Stewardship project payroll amounted to $94,000. This figure has been covered by various grants and subsidies.

On the down side, $8000 worth of administrative time (much spent in applying for funds!) has not been covered. At the same time an estimate of the value provided by operational and administrative volunteers – the society’s directors and many others – is at least $65,000. This in-kind and volunteer component is a significant part of our operational success! However, cash donations representing 51% of our non-grant revenue only totaled $9,000 for the year.

Putting it bluntly, we really rely on grant funding, maybe too much. The Conservancy is just one of many groups competing for limited agency funds. Without local support, continuation of our projects may be threatened. To that end we will be looking for your very important involvement in our fundraising activities. As the folks on Knowledge Network say, whether it’s a bequest, or the cost of a few cups of coffee a month, every bit helps. And your contributions help us do more to protect the diversity and natural beauty of our island.

AGM 2012

Business Meeting

The agenda included reports from President, Michael Dunn, from our Executive Director, Leanna Boyer and the Treasurer, Alan Ryder. Members heard about the progress in our projects and our plans for the rest of 2012 and financial results and budgets were presented

The nominated Directors were elected, there being no nominations from the floor. The meeting ended with a Q & A session and all present were invited to return for our "Raising the Green" St. Patrick's Day evening!

Raising the Green

Crowds duly attended, potlucks were shared, while fundraising events whipped by and dancing broke out to the accompaniment of the "gypsy fusion orchestra" known as Compassion Gorilla, pictured below.

The Morning After
Group photo of Compassion Gorilla

Helen O'Brian writes to helpers AND members & guests:
What a great FUNdraiser . . . and, I think, we all had fun, even if it was exhausting (or maybe I speak for myself)! and . . . Everyone pitched in magnificently and made it all happen, so a very big round of applause for us all!.The music was terrific - thanks Chris and all the other band members. You can come back anytime. The kitchen and food table were very ably watched over by Rob and Lauren and Harold. The dishes actually got done without any seeming difficulties. The food was delicious and the silent auction items diverse and interesting. Again, many thanks.

Some pictures of the evening's festivities are posted on our Gallery page

AGM 2011

  • Reports
    • President's Report
      • Michael Dunn delivered the President's Report

    • Executive Director's Report
      • Michael Dunn read the Executive Director' report for an ailing Leanna Boyer

    • Treasurer's Report
      • Alan Ryder delivered the Treasurer's report

  • Elections & Motions
    • Two Board Positions
      • Two Nominations
      • No nominations from the floor
      • Elected by acclamation - Malcolm Inglis and Deb Foote
    • No further motions were presented for consideration

  • Meeting adjourned

This Year's Guest

Froggy Festivities and Salamandrid Shindigs: spring stirrings in the amphibian world

David Cunnington is the Ecological Gifts Program Coordinator at Environment Canada’s Canadian Wildlife Service. He has worked to protect endangered and threatened wildlife for the past 10 years. Before he became involved in species at risk, he conducted surveys of bats, amphibians and reptiles in the South Okanagan, researched control of introduced tree snakes on the island of Guam, and investigated the effects of fish stocking on amphibian populations.

Dave has worked and lived in the Bay of Fundy, Algonquin Park, Guam, the South Okanagan, the Lower Mainland, Vancouver Island, and the Canadian prairies. He has also participated in the Christmas Bird Count on Mayne Island several times. This promises to be a lively and informative afternoon, not to be missed, with delicious refreshments included.

The Presentation

Thanks to Mike Nadeau for the following summary of Dave's talk:

On March 19, we held our AGM at the Agricultural Hall. We had good attendance, with lots of smiles and fresh baked goodies. We unanimously received the business and financials, and in fact every vote was refreshingly supported by everyone in the hall. We thanked Peter Askin and Barbara MacIntyre, who stepped down from the board, for their years of service; and welcomed Deb Foote, and Malcom Inglis. Peter Askin was the force behind the Broom Action Team (BAT). If you'd like to get out and tackle the invasive hoards, the new contact is Harold Kasinski, who is always looking for a few good “bashers.” After the AGM, a crowd ignored the sunny weather to hear David Cunnigham's interesting talk titled “Froggy Festivities and Salamandrid Shindigs: Spring Stirrings in the Amphibian World.” David treated us to his wealth of information from working with amphibians including the history and characteristics of our local froggy friends. Did you know? Amphibians were the first vertebrates to come up on land, about 400 million years ago. They are the only vertebrates to go through a total metamorphosis, going from water to land. They possess permeable skin, which water and compounds pass through: they breathe and drink through their skin! Most of us have seen a frog or two hopping across the road, or hiding in a wood pile but this time of year they REALLY make themselves known!

Normally reclusive, the Pacific Chorus Frog (formally the Pacific Tree Frog), congregate around ponds, ditches and water courses to sing every spring. David informed us only the male frogs and toads vocalize they do this to attract mates and advertise their territory. They accomplish this by forcing air over their vocal chords between their inflated throats and lungs, so they sing without opening their mouths! We also learned about their life cycles and how various amorous amphibians make tadpoles.

Historically, amphibians have been seen as an expression of water. In many mythological traditions worldwide, the link has been so great, that in times of drought, various cultures worship amphibians to restore the natural cycles and bring the rains. Right now frogs need our help. Since the 1970s, amphibian numbers around the world have been declining; once large populations are facing extinction. We can do a few things locally to lessen our impact on these creatures who are vital to our local ecosystems. Preserving brush and aquatic plants around riparian areas can provide vital cover and habitat. Be careful with chemical fertilizers and sewage as they are particularly sensitive to these and have no choice but to absorb them through their skin. Please do not use herbicides such as Round-Up (which is banned on a few Gulf Islands) which has been proven to adversely affect amphibians. Also note that introducing fish to waterways can wipe out frog and salamanders as tadpoles and eggs are used as food for most fish species. Enjoy the chorus!

A splendidlly camouflaged salamanderA Wood Frog on the forest floor

More Froggy Information!

BC Frogwatch

Canadian Amphibian and Reptile Network

       |    About Us     |    Site Map     |    Privacy Policy     |    Contact Us     |    Disclaimer     |

© 2012 Mayne Island Conservancy Society

    Top ^