Mayne Island Conservancy Society

Annual General Meeting

Maggi doing membership, while Macolm is info central for Festival Active Pass, Financial Statements & Tru Value "Community Spirit" cards
Photo credit: Bill Warning

The Conservancy’s AGM was held at 2 pm in the Agricultural Hall on March 28th. Members present heard reports on the many Conservancy activities in 2014 (see below) and our plans for 2015 from. The financial position of the Society was reviewed and the accounts as prepared by Tompkins, Wozny & Miller, Chartered Accountants were presented, together with a budget for 2015. Changes were made to MICS’ Constitution and Bylaws to meet the requirements of the Provincial Societies Registry and Board elections were held.

Constitition & By-laws Amended

“That the Mayne Island Conservancy Society amend Paragraphs 5 and 6 of its Constitution to read: “5. In the event of dissolution of the Society, the assets of the Society remaining after the satisfaction of its debts and liabilities shall be given or transferred to such organization or organizations promoting the same or similar purposes of this Society as may be determined by the members of the Society at the time of dissolution; provided that such organization is a registered charity recognised by the Department of National Revenue, Taxation, as qualified as such under the provisions of the Income Tax Act of Canada from time to time in effect; and in conformity with the requirements of section 501(c) (3) of the Internal Revenue Code of 1954 of the United States of America, or such provisions now in effect or subsequently amended. “6. Paragraphs 3, 4, 5 and 6 of the Constitution are unalterable.”
“Further, that the Mayne Island Conservancy Society amend its bylaws to include the following additional part:
“Part 8 – Disposal of Interest in Land

“46) Where in the opinion of the Board it is in the best interest of the Society to sell or transfer land, the proposed sale shall require a special resolution adopted by a General Meeting of the Society and, in the notice given to members, it shall describe the lands to be sold or transferred, both by legal description and general description, and shall give its reasons for recommending that such land be sold or transferred.

“47) Without limiting the foregoing paragraph, it shall be borne in mind by the Board of Directors and membership that Society land under use in accordance with the principles and objectives of the Constitution and under lease or land contracts, should not be sold and that, in general, Society land shall not be sold except under extraordinary circumstances and conditions.

“48) Where the Society holds one or more interests in land that are certified as ecological gifts under the Canadian Ecological Gifts Program, the Society, consistent with the constitution,

  1. may dispose of such interests in land only to eligible Ecological Gifts Program recipients that are also qualified donees as defined by the Income Tax Act at the time of gift; and
  2. shall endeavour to dispose of all ecological gifts to eligible Ecological Gifts Program recipients that are also qualified donees as defined by the Income Tax Act at the time of disposition in the event the directors determine that a winding up or dissolution of the Society is imminent.”

“And further, that all subsequent Parts and Sections following this amendment be renumbered accordingly.”

Board of Directors

Photo of Executive Committee for 2015-6 minus 1

Bill Warning, Malcolm Inglis, Helen O'Brian, Harold Kasinsky, Deb Foote, Maggi Cheetham and Mike Nadeau, all of whom had reached their end of term as directors of the society and who were willing to stand again, were acclaimed. Irene Barrett, whose term was also over, was not able to stand due to her many other commitments to Mayne Island and was duly thanked for her service on the MICS Board. Ann Johnson and Alan Ryder are at the midpoint of their respective terms of two years. There were no nominations from the floor.

At a subsequent Board meeting the Executive Committee was chosen and five sixths of them, resplendent in their newly acquired Festival Active Pass tee-shirts, are pictured at the right - Maggi Cheetham aimed the camera & pushed the button.

Executive Director's Report for 2014-15

Michael Dunn, Executive Director, reported on administrative matters including the diificulties encountered making acceptable changes to the constitution & bylaws (see above for the consequent outcome!) Among other topics covered were Project Funding, Partnerships, Staffing and Board Relations. For the full text of the report, click here.

2014 Project Report

Rob Underhill, the Conservancy's Biologist reported on all the continuing projects that we have been involved with during 2014. For an overview of the topics discussed, click here.

Last Year


The Mayne Island Conservancy Society forsees the possibility of the acquisition of, or the placing of covenants upon, land on Mayne Island in the public interest (2 c. in the purposes of the Society) with a deqree of serious intent that was not present when the organization was launched. As befits a maturing organization it is now necessary to add some clauses to Section 2. of Form 3 under the British Columbia Society Act with the detail in Section 6. amended accordingly. At the same time we are taking advantage of the opportunity to expand our purposes explicily layed out in section 2.a to include elements that have become part of our ongoing projects and programs

The additional clauses (d through g) & the amendment to Section 6. below are listed in boldface:

  1. The purposes of the Society are:
    1. To educate and increase the public’s understanding of the importance of the environmental, ecological and recreational values of the Mayne Island terrestrial and marine ecosystems by offering seminars, workshops, ecological tours and other educational programs to the public.
    2. To provide expert advice to government bodies on these eco-systems of Mayne Island.
    3. To organize and participate in projects designed to encourage community participation in conservation of property by land purchase, covenant, lease, stewardship, contract or other instrument.
    4. To undertake inventory, research and restoration projects related to eco-systems on Mayne Island.
    5. To hold and/or administer, through conservation covenants or other legal means, the establishment, protection and management of ecologically significant areas of Mayne Island.
    6. To raise money, acquire funds, accept gifts or other assistance, and own, by purchase, donation, covenant or otherwise, land or personal property and manage such property or exchange, rent, lease, transfer or sell that property to further the purposes of the Society.
    7. To undertake anything incidental and necessary to promote and attain the Society’s purposes.
  2. The operations of the Society shall be carried on primarily in the Province of British Columbia.
  3. The purposes of the Society shall be carried on without purpose of gain for its members and any profits or other accretions to the Society shall be used for promoting its purposes.
    1. In the event of dissolution of the Society, the assets of the Society remaining after the satisfaction of its debts and liabilities shall be given or transferred to such organization or organizations promoting the same or similar purposes of this Society as may be determined by the members of the Society at the time of dissolution; provided that such organization is a registered charity recognised by the Department of National Revenue, Taxation, as qualified as such under the provisions of the Income Tax Act of Canada from time to time in effect; and in conformity with the requirements of section 501(c) (3) of the Internal Revenue Code of 1954 of the United States of America, or such provisions now in effect or subsequently amended; or
    2. In the case of ecological gifts, shall be given or transferred to one or more eligible Ecological Gifts Program recipients, before or separate from any payment of the organization’s debts.
  4. Paragraphs 3, 4, 5.a., 5.b. and 6 of the Constitution are unalterable.

Elections

All the Directors of the Society but two are in the middle of their terms. Both Ann Johnston and Alan Ryder are prepared to offer themselves for a further two year term, however nominations may also be accepted from the floor.

Other Agenda Items

Also on the agenda:

  • Treasurer's Report - Results for the Year Ended Dec 31st 2013 and the presentation of a budget for calendar 2014
  • Executive Director's Report and a project review and prospects for 2014

Decisions, Decisions...& a Report

This is what was said & done at the 2014 AGM

  • The resolution to amend the constitution per the above, proposed by Vice President Malcolm Inglis, was carried
  • Both Ann Johnston & Alan Ryder were re-elected as Directors for a further two year term
  • The President, Bill Warning and the Executive Director, Michael Dunn presented their annual reports
  • The Financial Statements and a Review Engagement Report from Tompkins, Wozny, Miller & Co., Chartered Accountants, and a Budget for 2014 were presented and received
  • Rob Underhill, Senior Biologist, reported on the Community Conservation Action Project (see below *) and, on behalf of Leanna Boyer, our Shoreline Care Project
  • Jacquie Burrows CGA was thanked for conducting the Financial Review Engagement Report to the members on behalf of Dale, Matheson, Hilton & LaBonte for the previous 10 years without cost to the Society
* Scroll through the slides Rob presented with his project report here

Want to know more? Come to the 2015 AGM on March 28th to ask questions and join the discussion!

A story on the 2013 AGM and "Raising the Green" can be found on our our Program Archive page.

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